Author: projectmanagementreviews

What is a Construction Punch List

Source: What is a Construction Punch List

A construction punch list, is a list of things that do not conform to contract specifications near project completion. Also known as a snag list, it defines everything that needs addressing before final sign off and occupancy of the building.

As every contractor knows, construction projects can be difficult to manage. They can involve multiple stakeholders, risk assessments, O&M manuals plus lots of other project documentation. If any detail is missing it can delay the project completion with the knock on effect of costing the contractor  both time and money, not to mention the threat of legal action. This is why staying organized at every stage is critical to the success of any project.

 

When it comes to a punch list, it can be minor repairs to things like finishes and finishing off tiles; installing anything that is still outstanding such as an air conditioning system and cleaning the building ready for use. A punch list includes any final changes to the scope of the project made at the last minute and even warranties or other paperwork that needs chasing up.

The punch or snag list in an integral part of the construction contract. It is a control mechanism to meet the quality standards of the project plans and client’s expectations. There may be penalties if there is something the client is not happy about or the work does not meet satisfactory standards.

Creating an accurate punch list keeps everyone happy. It gives everyone a clear understanding of what work there is to do and timelines for completion. It is also an opportunity for the client to bring up any other concerns. The requirements for a punch list are set out during construction project planning.

It is the responsibility of everyone involved with the project to ensure the punch gets completed on time.

Client’s responsibility

A client has to take responsibility for making sure punch list gets completed. Clients need to make themselves available at this stage of the project. Be prepared to walk through the building making note of any issues or anything you want to question with the contractor. Do ask the contractor and tradespeople questions. It is too late once they sign off and handover the building.

This is a client’s last chance to ensure everyone understands their expectations at the end of the project.

Contractor’s responsibility

It is the general contractor’s responsibility to take the client through the building and discuss the items on the punch list. They will also listen to the client’s concerns and help work through them. The contractor can also use this meeting to show off their work and standard of the finishes on the building. A good contractor will have already picked up all the things that need doing and put them on the punch list. This is the time to let the client know what will happen to address the issues.

Subcontractor’s responsibility

It is up to the subcontractor to follow up and get the work on the punch list completed to a high standard. The point of the punch list is that it gives the expectation that all the work will be completed to a high standard and quickly.

Where things come up at the end of the project changing the scope of the project, the subcontractor needs to provide a quote and new timeline. It is important that subcontractors communicate and follow up and through on what they promise at all times.

Architect’s responsibility

Architects can attend a punch list walk through to check what was in their plans is what was actually built. It is their responsibility to highlight anything that is not within the project plans and specifications. However, some changes may be requested by the client and not added to the plans. The architect should accept this. Architects should take this opportunity to talk with the client. Find out how the final building meets their needs and expectations.

Final handover

The punch list is a critical step in the construction process. Task and Project Tracking means there are few surprises when you get to the end of the project. These are the last tasks to complete the building for final handover to the new owners.

Tips for construction management safety

Source: Tips for construction management safety | Construction and AEC Project management software Raptorpm

Construction safety is serious business with legal and employee welfare implications. During the course of construction management, companies must ensure they take care of their workers. Organizations’ can face criminal charges if they do not comply with occupational health and safety legislation.

Accidents rates can increase on construction sites if safety is not on everyone’s mind. Also, laws are tightening to protect workers in the construction industry. Workers have the right to work in a safe environment, free from the fear of having an injury or worse. While it is a worker’s responsibility to take care of their own safety while on a work site, the employer handles construction management safety. Employers must conduct risk assessments, put risk management policies and procedures in place to guide their workers. Part of that is keeping up-to-date health and safety records, as well as organisational safety processes and procedures.

 

Construction Risk Management software can help organisations manage risk strategies in compliance with legislation. And, for the safety of all workers and anyone else on a construction site.

Even if you are following workplace occupational health and safety guidelines, there are things you should instil into construction workers. Learn how to practice the management of construction projects with appropriate safety requirements. Some is simple commonsense.

Chemical threats

Correct storage of chemicals is important. Some can react with each when stored close together. Workers must know how to deal with chemicals in accordance with manufacturer instructions and workplace procedures. Disastrous consequences can be the result if a chemical spill occurs. All workers handling dangerous chemicals must have the correct training to remain safe.

Walking the scaffolding tightrope

Walking the scaffolding tightrope while building hundreds of feet up in the sky is not for the faint hearted. It is a dangerous job. Common sense habits working at heights include:

  • erecting scaffold on solid ground stable enough to hold heavy weights

  • do not support scaffold on an uneven surface r try to level the ground out using things like planks or bricks

  • work at least 10 feet away from powerlines

  • do not use weak or damaged scaffold parts

  • do not put too much weight on the scaffold (overloading can cause accidents)

  • ensure there are sturdy guard and toe rails for worker protection

  • ensure the rig is checked by a qualified supervisor at the start of each shift and whenever it moves location

  • immediately replace damaged parts

  • do not use scaffold in storms or when there are high winds

  • keep an eye on your workmates and what is going on below.

Use the right tools for the job

Accidents and injuries can occur when workers try to use the wrong tools for the job. Consider the following when managing construction safety:

  • use ear protection in noisy environments

  • use eye protection when welding

  • do not carry tools by the cord

  • understand and follow workplace safety policies and procedures

  • make a conscious effort to be aware of your surroundings at all times

  • do not use damaged tools

  • use signs to keep non-essential workers out of highly-dangerous operating areas.

 

Operating heavy machinery safely

Heavy machinery is dangerous if not operated correctly. All people must be trained appropriately. Workers should keep the following in mind:

  • be careful when boarding or getting down from heavy machinery

  • wear appropriate gloves and footwear for the job

  • use a spotter to alert you to hazards in your blind spots

  • make there is enough room to move the machine safely

  • alert people close to the equipment of your intention to move

  • leave enough room to turn the equipment safely (heavy machinery needs more turning space than a light vehicle)

  • be extra careful when manoeuvring up and down inclines

  • do not allow unauthorised people use machinery

  • do not leave the keys in machinery when left unattended.

There is no room for complacency on a construction site. Using good construction management safety strategies for risk management will help keep everyone safe.

 

Construction Project Management Insights

Original Article Source: Construction Project Management Insights

Construction project management is more complex than ever in a digital age coupled with increased legislation. So, working with teams of architects and designers as well as contractors and other interested stakeholders means keeping things on track is harder. These days you need tools that help you manage project delivery, risk assessments, o and m manuals etc. Technology is one of the greatest enablers for the successful delivery of construction project management. It provides the tools to manage construction projects cost-effectively, quickly and safely.

 One common issue every construction project faces is managing requests for information (RFIs). These have the ability to cost hundreds of thousands of dollars in project delays. Some RFIs may be unjustifiable, while the actual answers could already be in the contract or they are design requests not authorized by the design team. These costs impact the profit of a project’s bottom line, so a project manager needs better control of the RFI process.

Project managers need 24/7 insight into a project of any size to complete it successfully. Here are some insights into project management of RFIs. This is an example of how good project management tools can make a difference.

 Managing requests for information

Contractors use RFIs to ask questions of the designers and architects. The contractor can also use RFIs to ask the client questions. Sometimes contractors use RFIs to justify claims of changes in a project’s scope. But, in reality, they can cause delays. A transparent, consistent system for dealing with RFIs is an important part of construction project management.

A project manager cannot avoid RFIs. But, project managers can use tools that standardize and give relevant stakeholders access to consistent project management processes for RFIs.

 Standardize processes for requests for information
Collaboration is key to delivering a standardized process for everyone involved in the project.

In a basic collaborative model, the project manager receives RFIs by email and tracks each one using spreadsheets. This makes tracking RFIs and any attachments difficult. It also makes it difficult to solve them before the end of each construction phase.

Take collaboration to the next level using project management software that stores all RFIs in a central repository along with the relevant drawings and attachments. Use a platform based in the cloud so relevant parties can review and action RFIs simultaneously. This saves many man hours of processing RFIs. Good project management tools give you transparency and the ability to anticipate recurring issues before they occur.

It takes time to get contractors to adopt new processes. Once they do, there will be efficiencies across the whole project. This gives everyone better understanding with better communication. But, unless everyone involved in the project conforms to collaborating on the one platform, efficiencies will be hard to drive.

 
Instill best practices
 Create guidelines for best practices for everyone involved in the project to follow. An example is establishing consistent tags or numbering system to categorize RFIs. Use these to group RFIs and to assign priority. A good construction project control tool set gives the flexibility to setup up the information you need as a mandatory field. Things like what the RFI affects, trade type lodging the RFI, whether it requires a change order, and the impact on costs and time.

RFIs should link into the construction schedule. A contractor can flag urgent requests that need resolution before work can move forward. This makes the issues visible for all to see.

RFIs are one piece of the construction puzzle construction management software can help manage. It can also help project managers with:

  • managing and tracking all project documents

  • managing and submitting bids

  • scheduling resources and workers

  • job and time estimates

  • job-site logs

  • project collaboration.

If you are still resisting using new tools of the trade to manage construction projects, talk to the experts Raptor Project Management. They can help transform the way you manage construction projects.

 

Architecture, Engineering & Construction (AEC) Tools

Source: Architecture, Engineering & Construction (AEC) Tools

he architecture, engineering and construction (AEC) industries face many challenges. In particular, when managing a cross section of projects. From complex large projects to many smaller projects, technology can transform the design and delivery of them all.

Working across so many associated project, project managers face many challenges. This can include communicating across more than one multi-disciplinary team. A project manager can work with the architects, engineers and builders all at the same time. Then there is the challenge of tracking jobs costs, budgets, profit and loss margins, and understanding the project deliverables.

So how can AEC tools assist in keeping track of important project details?

 Tracking project costs accurately

Project cost accounting is not the same as business accounting. It involves job costing and tracks the financial progress of a project using the data in the system. This gives architects and engineers a transparent view on how each project is going in terms of cost and budget. All stakeholders can see how the project’s profitability is tracking.

Project accounting can work across different companies for short projects or for years on complex projects. Budgets and costs alter over the project life and this needs recording for the life of the project. During the building phase, there are sub projects. Projects within projects with budgets allocated from within the main budget. Then there are often milestones to meet for the client. These can depend on payment phases so are critical to the ongoing flow of funds. Important milestones need tracking. This is best done through a work breakdown structure. Creating a work breakdown structure is not just about managing workflow and timelines. It helps to manage not only project costs and timelines but also material needs and purchases, fixed fees, and percentage of work complete. This gives relevant stakeholders access to one true source to work from.

AEC projects are labor intensive. It is the nature of the industry – designers, engineers, builders, and contractors working together. Because of this, team members need to account for their time within a fixed budgeted fee. For example, an architect may work on three different projects in a day. It is important they bill their time to the correct project. This helps to measure progress, time sent and costs accurately. And, whether the fixed fee quoted is realistic.

Using integrated accounting technology gives everyone a clear understanding at every stage of the project. It gives them the ability to create key reports.

Integrated document management and communication

Keeping track of project documentation is just as important as project accounting. It is easy to lose track of email trails and telephone conversations, and document and drawing versions. These are not always easy to share among all stakeholders. This can cause confusion and costly fixes down the track when you find you are not all working from the same page. Let along the cost to damaged reputations.

Having a good document management function as an AEC tool, allows good version control in controlled document folders. And, with the ability for email integration, nothing gets lost. It also saves lot of time with no more manually creating version numbers. Using a formal process for handling all communications for architecture, engineering and construction projects make it simple to keep everyone working from the same page.

 Project performance reporting

Good AEC project management tools will include reporting functionalities. Reports are vital to the whole process. Reports for profits, percentage compete, revenue per staff member, project profits and losses, and much more.

Good AEC tools have many report types built in. You will also be able to customize reports to look at the overall project performance and profitability. No longer is there any reason to be in the dark about a project’s performance.

If you are serious about enhancing project management using AEC tools, talk to the experts with the knowledge.