Category: Project Management Insights

Construction Project Management Insights

Original Article Source: Construction Project Management Insights

Construction project management is more complex than ever in a digital age coupled with increased legislation. So, working with teams of architects and designers as well as contractors and other interested stakeholders means keeping things on track is harder. These days you need tools that help you manage project delivery, risk assessments, o and m manuals etc. Technology is one of the greatest enablers for the successful delivery of construction project management. It provides the tools to manage construction projects cost-effectively, quickly and safely.

 One common issue every construction project faces is managing requests for information (RFIs). These have the ability to cost hundreds of thousands of dollars in project delays. Some RFIs may be unjustifiable, while the actual answers could already be in the contract or they are design requests not authorized by the design team. These costs impact the profit of a project’s bottom line, so a project manager needs better control of the RFI process.

Project managers need 24/7 insight into a project of any size to complete it successfully. Here are some insights into project management of RFIs. This is an example of how good project management tools can make a difference.

 Managing requests for information

Contractors use RFIs to ask questions of the designers and architects. The contractor can also use RFIs to ask the client questions. Sometimes contractors use RFIs to justify claims of changes in a project’s scope. But, in reality, they can cause delays. A transparent, consistent system for dealing with RFIs is an important part of construction project management.

A project manager cannot avoid RFIs. But, project managers can use tools that standardize and give relevant stakeholders access to consistent project management processes for RFIs.

 Standardize processes for requests for information
Collaboration is key to delivering a standardized process for everyone involved in the project.

In a basic collaborative model, the project manager receives RFIs by email and tracks each one using spreadsheets. This makes tracking RFIs and any attachments difficult. It also makes it difficult to solve them before the end of each construction phase.

Take collaboration to the next level using project management software that stores all RFIs in a central repository along with the relevant drawings and attachments. Use a platform based in the cloud so relevant parties can review and action RFIs simultaneously. This saves many man hours of processing RFIs. Good project management tools give you transparency and the ability to anticipate recurring issues before they occur.

It takes time to get contractors to adopt new processes. Once they do, there will be efficiencies across the whole project. This gives everyone better understanding with better communication. But, unless everyone involved in the project conforms to collaborating on the one platform, efficiencies will be hard to drive.

Instill best practices
 Create guidelines for best practices for everyone involved in the project to follow. An example is establishing consistent tags or numbering system to categorize RFIs. Use these to group RFIs and to assign priority. A good construction project control tool set gives the flexibility to setup up the information you need as a mandatory field. Things like what the RFI affects, trade type lodging the RFI, whether it requires a change order, and the impact on costs and time.

RFIs should link into the construction schedule. A contractor can flag urgent requests that need resolution before work can move forward. This makes the issues visible for all to see.

RFIs are one piece of the construction puzzle construction management software can help manage. It can also help project managers with:

  • managing and tracking all project documents

  • managing and submitting bids

  • scheduling resources and workers

  • job and time estimates

  • job-site logs

  • project collaboration.

If you are still resisting using new tools of the trade to manage construction projects, talk to the experts Raptor Project Management. They can help transform the way you manage construction projects.


Project Management Resource and News Blog

Source: Project Management Resource and News Blog

Architecture, Engineering & Construction (AEC) Tools

The architecture, engineering and construction (AEC) industries face many challenges. In particular, when managing a cross section of projects. From complex large projects to many smaller projects, technology can transform the design and delivery of them all.

Working ac…

A Guide to Risk Assessment in Construction

Construction sites have inherent risks, no matter whether it is a multi storey building or a house renovation. Too often a realized risk can cause personal injury. Or, a serious risk not well managed can wipe out a whole company. Construction risk assessment and manage…

Tips on Occupational Safety and Health Administration

Construction safety is everyone’s responsibility. The Occupational Safety and Health Administration (OSHA) has numerous regulations to assist residential construction employers and employees in providing safe and healthful workplaces. So, the onus is on all employers t…

Creating construction project management templates

No matter how you look at it, no matter the size, keeping a construction project on track is tough at the best of times. As a project manager, there is constant pressure from all directions. Pressure to manage subcontractors and stay on budget and time, while ensuring…

Creating a risk assessment method statement

Creating a method statement. You require a safety method statement for all jobs or tasks that have some measure of risk. A subcontractor may need to as part of a tender/quote or before starting work. Safety method statements are a commitment to the health and safety of…

Creating a Construction O and M Manual Template

These days creating an O and M manual template for a construction project is as simple as you make it. You can compile the information and produce the document yourself. Use a word processing tool like Word or, a digital process to produce compliant, professional digit…

Ask any project planner or scheduler and they will tell you that scheduling is often undervalued in keeping a project running on time and budget. The project schedule is central to setting out the timelines to complete the tasks as outlined in the project plan. It is a…

Construction moving towards integrated safety

Construction safety is key to protecting the nearly 6.5 million people who work on construction sites every single day.

A Guide to Construction Risk Assessment

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Project Controls from RaptorPM

The term “project management” has a wide and varied meaning, depending on what role different people or organizations play. Whereas the term “project control” has a more definitive meaning around how the project manager controls deviations from the original project pla…

Oil and Gas Project Management

Source: Oil and Gas Project Management

Due to environmental, financial and legislative pressures, projects in the oil and gas industry face serious challenges. Oil and Gas production has also become increasingly complex and technologically demanding due to schedules and budgets being tight, safety risk factors and every project faces concerns regarding publicity impacts.

RaptorPM project management software has an established pedigree working with projects in the oil and gas industry allowing project managers of large projects follow a structured, consistent methodology framework that guides their decisions and processes. These frameworks on RaptorPM include:

• Document and Formalize project phases including checkpoints

• Assign accountability to each member within the integrated project team

• Set up dashboard reports for checks and balances between functions and project teams

• 24/7 Ability to continuous measure project status and monitor risk

RaptorPM Features Specific for Oil and Gas Project Management

Easily create decision checkpoints so the project team can review, co-cordinate and decide on project phases completion. To ensure all the project stages remain relevant, the software allows users to continuously revise their stage frameworks to align them with any evolving business conditions.

Every successful project is built on effective decision making. This means the entire project team has to have clear roles and responsibilities, a shared interest in the project’s objectives, and access to the software tools that drives accountability.

RaptorPM works with project managers in areas of staffing, scheduling, defining processes, risk management and ensuring control of every aspect of the project activities. It also has features and dashboards to support the project team’s decisions around the projects’ deliverables.

Guide to Risk Assessment in Construction

Source: A Guide to Risk Assessment in Construction

Construction sites have inherent risks, no matter whether it is a multi story building or a house renovation. Too often a realized risk can cause personal injury. Or, a serious risk not well managed can wipe out a whole company. Construction risk assessment and management is essential to successfully completing each building project.


Defining risk

A risk is an event that may or may not happen. Risk is uncertainty of an outcome that can cause construction project issues. No matter what the project, there is a certain amount of unavoidable risk. Risks are not hazards but they are events. Risks can refer to behavior, processes and procedures, and events. You need to decide what level of risk is acceptable in terms of value to the business.

Risks can include events that have:

  • only negative variances or results – referred to as pure risk

  • both negative and positive variances (eg. where there is a risk of loss or gain) – referred to as speculative risk

  • only positive variances and the possibility of gain – these may not always be identified as risks.

Construction is a risky business. It is not possible to avoid all risks. Instead you must meet relevant legislation to manage, monitor, minimize and mitigate risks. For this you need easy to follow processes that help your organization and staff make the right decisions. So, you must complete a risk assessment to calculate the risks.

 Managing construction risks

Managing risks is an important element of all construction projects. It involves completing a risk assessment of all work sites. It is important to assign each risk to the right people to take responsibility. There must be good processes and procedures in place to track and report on major risks.

There are four main aspects to managing construction risks:

  • identifying risks:

·       establish what risks can impact a project including:

·       Occupational. Occupational risks include workers at risk of receiving an injury and possible death because of the actions of others, weather, unforeseen circumstances and procedures.

·       Contractual. Contractual risks include penalties for not meeting milestone deadlines.

·       Project. Project risks include inadequate processes and procedures, project resources and time management.

·       Financial. Financial risks include interest rate rises, economic instability and insufficient funds.

·       Natural. Natural risks include severe weather events, storms, floods and earthquakes.

·       Stakeholder. Stakeholder risks include communication problems, misunderstandings about deliverables and punch lists at the end of a project.

·       create and maintain a risk register.

  • analyzing risks:

    • assess the time and cost effects of each risk if it occurs – consider its probability of occurring and its impact on the project (time delays, cost)

    • consider the likelihood of each risk occurring.

  • responding to risks:

    • involve all team members when assigning ownership of workplace risks

    • address risks before they cause consequences

    • put processes and procedures in place to monitor, manage and mitigate risks

    • reduce the threat of a risk by either removing or minimizing its threat.

  • reviewing risks:

    • review and update risk information during the life of the project

    • review risks to ensure to ensure adequate management of them.

Responding to risks

Once the construction risk assessment is complete, respond to the risks it identified. Construction risks are complex, but are still categorized as follows:

  1. Avoid accepting projects in flood prone areas during the wet season, for example.

  2. Use insurance and contract clauses to transfer risks.

  3. There are always safety hazards on a construction site. You can mitigate these with appropriate training and correct personal protective equipment for staff.

  4. Weather is a risk beyond anyone’s control. Good project management lessens the impact.

Using the right resources to manage risks

Selecting the right resources to help manage risks can help keep projects on track. New methods can eliminate and mitigate risks. Such as using drones to reduce safety hazards and prefabricated modules in buildings to reduce time spent with the building at risk to the weather.

Using the right management software can make managing construction risks easier and less time-consuming. As a construction company grows, it takes on more projects simultaneously. Construction project risk assessment and management software integrates and links into all company projects to keep everyone on track for the life-cycle of each project.