Tag: construction project management

What is a Construction Punch List

Source: What is a Construction Punch List

A construction punch list, is a list of things that do not conform to contract specifications near project completion. Also known as a snag list, it defines everything that needs addressing before final sign off and occupancy of the building.

As every contractor knows, construction projects can be difficult to manage. They can involve multiple stakeholders, risk assessments, O&M manuals plus lots of other project documentation. If any detail is missing it can delay the project completion with the knock on effect of costing the contractor  both time and money, not to mention the threat of legal action. This is why staying organized at every stage is critical to the success of any project.


When it comes to a punch list, it can be minor repairs to things like finishes and finishing off tiles; installing anything that is still outstanding such as an air conditioning system and cleaning the building ready for use. A punch list includes any final changes to the scope of the project made at the last minute and even warranties or other paperwork that needs chasing up.

The punch or snag list in an integral part of the construction contract. It is a control mechanism to meet the quality standards of the project plans and client’s expectations. There may be penalties if there is something the client is not happy about or the work does not meet satisfactory standards.

Creating an accurate punch list keeps everyone happy. It gives everyone a clear understanding of what work there is to do and timelines for completion. It is also an opportunity for the client to bring up any other concerns. The requirements for a punch list are set out during construction project planning.

It is the responsibility of everyone involved with the project to ensure the punch gets completed on time.

Client’s responsibility

A client has to take responsibility for making sure punch list gets completed. Clients need to make themselves available at this stage of the project. Be prepared to walk through the building making note of any issues or anything you want to question with the contractor. Do ask the contractor and tradespeople questions. It is too late once they sign off and handover the building.

This is a client’s last chance to ensure everyone understands their expectations at the end of the project.

Contractor’s responsibility

It is the general contractor’s responsibility to take the client through the building and discuss the items on the punch list. They will also listen to the client’s concerns and help work through them. The contractor can also use this meeting to show off their work and standard of the finishes on the building. A good contractor will have already picked up all the things that need doing and put them on the punch list. This is the time to let the client know what will happen to address the issues.

Subcontractor’s responsibility

It is up to the subcontractor to follow up and get the work on the punch list completed to a high standard. The point of the punch list is that it gives the expectation that all the work will be completed to a high standard and quickly.

Where things come up at the end of the project changing the scope of the project, the subcontractor needs to provide a quote and new timeline. It is important that subcontractors communicate and follow up and through on what they promise at all times.

Architect’s responsibility

Architects can attend a punch list walk through to check what was in their plans is what was actually built. It is their responsibility to highlight anything that is not within the project plans and specifications. However, some changes may be requested by the client and not added to the plans. The architect should accept this. Architects should take this opportunity to talk with the client. Find out how the final building meets their needs and expectations.

Final handover

The punch list is a critical step in the construction process. Task and Project Tracking means there are few surprises when you get to the end of the project. These are the last tasks to complete the building for final handover to the new owners.

Construction Project Management Insights

Original Article Source: Construction Project Management Insights

Construction project management is more complex than ever in a digital age coupled with increased legislation. So, working with teams of architects and designers as well as contractors and other interested stakeholders means keeping things on track is harder. These days you need tools that help you manage project delivery, risk assessments, o and m manuals etc. Technology is one of the greatest enablers for the successful delivery of construction project management. It provides the tools to manage construction projects cost-effectively, quickly and safely.

 One common issue every construction project faces is managing requests for information (RFIs). These have the ability to cost hundreds of thousands of dollars in project delays. Some RFIs may be unjustifiable, while the actual answers could already be in the contract or they are design requests not authorized by the design team. These costs impact the profit of a project’s bottom line, so a project manager needs better control of the RFI process.

Project managers need 24/7 insight into a project of any size to complete it successfully. Here are some insights into project management of RFIs. This is an example of how good project management tools can make a difference.

 Managing requests for information

Contractors use RFIs to ask questions of the designers and architects. The contractor can also use RFIs to ask the client questions. Sometimes contractors use RFIs to justify claims of changes in a project’s scope. But, in reality, they can cause delays. A transparent, consistent system for dealing with RFIs is an important part of construction project management.

A project manager cannot avoid RFIs. But, project managers can use tools that standardize and give relevant stakeholders access to consistent project management processes for RFIs.

 Standardize processes for requests for information
Collaboration is key to delivering a standardized process for everyone involved in the project.

In a basic collaborative model, the project manager receives RFIs by email and tracks each one using spreadsheets. This makes tracking RFIs and any attachments difficult. It also makes it difficult to solve them before the end of each construction phase.

Take collaboration to the next level using project management software that stores all RFIs in a central repository along with the relevant drawings and attachments. Use a platform based in the cloud so relevant parties can review and action RFIs simultaneously. This saves many man hours of processing RFIs. Good project management tools give you transparency and the ability to anticipate recurring issues before they occur.

It takes time to get contractors to adopt new processes. Once they do, there will be efficiencies across the whole project. This gives everyone better understanding with better communication. But, unless everyone involved in the project conforms to collaborating on the one platform, efficiencies will be hard to drive.

Instill best practices
 Create guidelines for best practices for everyone involved in the project to follow. An example is establishing consistent tags or numbering system to categorize RFIs. Use these to group RFIs and to assign priority. A good construction project control tool set gives the flexibility to setup up the information you need as a mandatory field. Things like what the RFI affects, trade type lodging the RFI, whether it requires a change order, and the impact on costs and time.

RFIs should link into the construction schedule. A contractor can flag urgent requests that need resolution before work can move forward. This makes the issues visible for all to see.

RFIs are one piece of the construction puzzle construction management software can help manage. It can also help project managers with:

  • managing and tracking all project documents

  • managing and submitting bids

  • scheduling resources and workers

  • job and time estimates

  • job-site logs

  • project collaboration.

If you are still resisting using new tools of the trade to manage construction projects, talk to the experts Raptor Project Management. They can help transform the way you manage construction projects.


Construction Industry Project Management Software

Source: Construction Industry Project Management Software

RaptorPM construction project management software solutions ensure best practices are followed every time, with repeatable, measurable results. RaptorPM has been designed specifically for the construction industry in response to concerns that many of the problems of the construction industry result from the lack of good tools. We provide project managers you with the tools necessary to manage the changing nature of the industry.

Construction Project Management

We understand that Project Management delivery tools are key to a construction company’s success. Working with a global base of project managers, our software allows for 24/7 access to your project’s data, so making it easier to leverage our software when it comes to making strategic choices on a timely basis. RaptorPM gives the entire project team, contractors and workers a single version of the project ensuring everyone is viewing and sharing the same data.

Some benefits of RaptorPM construction project management:
  • Helping project managers improve operational efficiencies and streamline processes

  • Optimize project communications

  • To keep project managers informed and ensure projects stay profitable

  • 24/7 online access to key information which can be easily retrieved

  • Minimize profit margin erosion by plotting scope changes and cost impacts

  • Allows for the integration with financial systems for reporting

  • Well-designed workflows for processing change orders, subcontracts and PO’s

  • Helps the project team to reduce the time spent searching and retrieving documents

  • A software system designed specifically to reflect real world construction workflow and methodologies for well executed. profitable contracts

 Over the years, we have come to the conclusion that Construction, whether commercial, residential or industrial, is an industry that relies heavily on organization. Organization that requires a robust set of software tools because with so many moving parts, organization is the defining quality that separates out profitable construction management companies from the rest.

RaptorPM provides project teams with a level of detail that prevents projects from running over budget through lack of cost control, or from going over time through poorly-timed tasks, inspections or reports. Due to the nature of construction, multiple companies and contractors will need to work together in order to complete even a single task. This is where RaptorPM Construction project management software can serve as the solution for

            Document Tracking and Management

            Bid Management/Submittals

            Jobsite Logs

            Resource and worker scheduling

            Job and time Estimation

            Project collaboration


User Friendly Project Management Solutions

Our user-friendly interface allows workers with minimal technology exposure to quickly adopt the system, and reduce the time a construction company realizes an ROI. Many of RaptorPM’s clients use our software as a selling point when bidding for client projects. Project managers, sub-contractors and workers can be granted access to RaptorPM to view schedules, contract changes, and document changes.

Creating construction project management templates

Source: Creating construction project management templates

No matter how you look at it, no matter the size, keeping a construction project on track is tough at the best of times. As a project manager, there is constant pressure from all directions. Pressure to manage subcontractors and stay on budget and time, while ensuring you meet legislative requirements. This takes good planning and organization. What do you use to keep your project on track?

There are online construction management templates that help manage the intricacies of getting everything right. Construction project managers never stay still. Not bound by the rules of a desk job. Managing all the moving parts of a construction project takes a good juggler – of manpower, time, money and a quality product as outcomes.

Are you on the go all the time? Switching between using a tablet, phone and laptop – depending on where you are at the moment. Whether you are talking to construction workers on the fourth floor or stuck in traffic on the way to the work site. There is little time in a day to settle in an office to concentrate. You need instant, fast access to what you need when you need it. It does not matter where you are.


What is construction project management?

Construction project management refers to the planning, coordinating, scheduling and building of a project from conception to completion. It is the role of a project manager to ensure all stages of the construction plan run to schedule from start to finish. They drive the project from initial planning through to final sign-off by the client. When it comes to getting it right the first time, it comes down the project manager’s superior planning and organization skills.

Construction projects are result-oriented. You need to focus on many things at a time. Just one mistake can cost a deadline with financial penalties for late milestone deliveries. And, the demands continue to grow. Using construction project management template software is a way to keep everything together with instant access from the Cloud. Data automatically updates and sends warnings if the schedule is in danger of slipping. You can access up-to-date data from any device.

Construction project management templates

Building a house or commercial building is a structured process. You do everything in a specific order. So, it becomes a balancing act. Contractors and materials need to be on site just at the right time. When something goes wrong it can threaten to stop the whole work site. You need a project management tool that goes anywhere with you.

Customizable construction project management templates make all this possible. Stored in the Cloud, you can update and access the information you need in an instant. Construction management templates are to project managers what maps are to explorers – indispensable.

Cost estimate templates

Use construction project management template to estimate costs. Get all the relevant information you need (such as subcontractor and supplier contact information) together into one place. You can add as much information you like to the estimate. Upload documents so they are easy to access at any time. Even from your phone.

Deadline templates

Timelines are one of the most important things in construction project management. With more than 100 things to manage over the course of a few days, it is hard to stay on top unless you record it straight away. Use a template to track timelines with a visual view for all who have access. It can become one source of truth for all stakeholders working on the job. This gives everyone ownership of timelines to encourage greater collaboration.

Punch list templates

Use punch list templates to help you assess whether all parts of the contract are met. Using a template can bring all that scattered information you may have on spreadsheets and in emails, together in one place. You can share this between the right people to get an accurate result.

Close-out checklist templates

Using a template for close-out checklists makes sure all obligations are met. These tracks:

  • contract timelines and close outs

  • warranties and guarantees

  • certificates issued in accordance with legislated regulations

  • results of required tests completed.

If you are still project managing your construction site the old way, you are making life harder than it needs to be. Use the technology developed specifically for the industry. Download Raptor’s construction project management software now. Try it for free.