Tag: construction

Tips for construction management safety

Source: Tips for construction management safety | Construction and AEC Project management software Raptorpm

Construction safety is serious business with legal and employee welfare implications. During the course of construction management, companies must ensure they take care of their workers. Organizations’ can face criminal charges if they do not comply with occupational health and safety legislation.

Accidents rates can increase on construction sites if safety is not on everyone’s mind. Also, laws are tightening to protect workers in the construction industry. Workers have the right to work in a safe environment, free from the fear of having an injury or worse. While it is a worker’s responsibility to take care of their own safety while on a work site, the employer handles construction management safety. Employers must conduct risk assessments, put risk management policies and procedures in place to guide their workers. Part of that is keeping up-to-date health and safety records, as well as organisational safety processes and procedures.


Construction Risk Management software can help organisations manage risk strategies in compliance with legislation. And, for the safety of all workers and anyone else on a construction site.

Even if you are following workplace occupational health and safety guidelines, there are things you should instil into construction workers. Learn how to practice the management of construction projects with appropriate safety requirements. Some is simple commonsense.

Chemical threats

Correct storage of chemicals is important. Some can react with each when stored close together. Workers must know how to deal with chemicals in accordance with manufacturer instructions and workplace procedures. Disastrous consequences can be the result if a chemical spill occurs. All workers handling dangerous chemicals must have the correct training to remain safe.

Walking the scaffolding tightrope

Walking the scaffolding tightrope while building hundreds of feet up in the sky is not for the faint hearted. It is a dangerous job. Common sense habits working at heights include:

  • erecting scaffold on solid ground stable enough to hold heavy weights

  • do not support scaffold on an uneven surface r try to level the ground out using things like planks or bricks

  • work at least 10 feet away from powerlines

  • do not use weak or damaged scaffold parts

  • do not put too much weight on the scaffold (overloading can cause accidents)

  • ensure there are sturdy guard and toe rails for worker protection

  • ensure the rig is checked by a qualified supervisor at the start of each shift and whenever it moves location

  • immediately replace damaged parts

  • do not use scaffold in storms or when there are high winds

  • keep an eye on your workmates and what is going on below.

Use the right tools for the job

Accidents and injuries can occur when workers try to use the wrong tools for the job. Consider the following when managing construction safety:

  • use ear protection in noisy environments

  • use eye protection when welding

  • do not carry tools by the cord

  • understand and follow workplace safety policies and procedures

  • make a conscious effort to be aware of your surroundings at all times

  • do not use damaged tools

  • use signs to keep non-essential workers out of highly-dangerous operating areas.


Operating heavy machinery safely

Heavy machinery is dangerous if not operated correctly. All people must be trained appropriately. Workers should keep the following in mind:

  • be careful when boarding or getting down from heavy machinery

  • wear appropriate gloves and footwear for the job

  • use a spotter to alert you to hazards in your blind spots

  • make there is enough room to move the machine safely

  • alert people close to the equipment of your intention to move

  • leave enough room to turn the equipment safely (heavy machinery needs more turning space than a light vehicle)

  • be extra careful when manoeuvring up and down inclines

  • do not allow unauthorised people use machinery

  • do not leave the keys in machinery when left unattended.

There is no room for complacency on a construction site. Using good construction management safety strategies for risk management will help keep everyone safe.


Construction Project Management Insights

Original Article Source: Construction Project Management Insights

Construction project management is more complex than ever in a digital age coupled with increased legislation. So, working with teams of architects and designers as well as contractors and other interested stakeholders means keeping things on track is harder. These days you need tools that help you manage project delivery, risk assessments, o and m manuals etc. Technology is one of the greatest enablers for the successful delivery of construction project management. It provides the tools to manage construction projects cost-effectively, quickly and safely.

 One common issue every construction project faces is managing requests for information (RFIs). These have the ability to cost hundreds of thousands of dollars in project delays. Some RFIs may be unjustifiable, while the actual answers could already be in the contract or they are design requests not authorized by the design team. These costs impact the profit of a project’s bottom line, so a project manager needs better control of the RFI process.

Project managers need 24/7 insight into a project of any size to complete it successfully. Here are some insights into project management of RFIs. This is an example of how good project management tools can make a difference.

 Managing requests for information

Contractors use RFIs to ask questions of the designers and architects. The contractor can also use RFIs to ask the client questions. Sometimes contractors use RFIs to justify claims of changes in a project’s scope. But, in reality, they can cause delays. A transparent, consistent system for dealing with RFIs is an important part of construction project management.

A project manager cannot avoid RFIs. But, project managers can use tools that standardize and give relevant stakeholders access to consistent project management processes for RFIs.

 Standardize processes for requests for information
Collaboration is key to delivering a standardized process for everyone involved in the project.

In a basic collaborative model, the project manager receives RFIs by email and tracks each one using spreadsheets. This makes tracking RFIs and any attachments difficult. It also makes it difficult to solve them before the end of each construction phase.

Take collaboration to the next level using project management software that stores all RFIs in a central repository along with the relevant drawings and attachments. Use a platform based in the cloud so relevant parties can review and action RFIs simultaneously. This saves many man hours of processing RFIs. Good project management tools give you transparency and the ability to anticipate recurring issues before they occur.

It takes time to get contractors to adopt new processes. Once they do, there will be efficiencies across the whole project. This gives everyone better understanding with better communication. But, unless everyone involved in the project conforms to collaborating on the one platform, efficiencies will be hard to drive.

Instill best practices
 Create guidelines for best practices for everyone involved in the project to follow. An example is establishing consistent tags or numbering system to categorize RFIs. Use these to group RFIs and to assign priority. A good construction project control tool set gives the flexibility to setup up the information you need as a mandatory field. Things like what the RFI affects, trade type lodging the RFI, whether it requires a change order, and the impact on costs and time.

RFIs should link into the construction schedule. A contractor can flag urgent requests that need resolution before work can move forward. This makes the issues visible for all to see.

RFIs are one piece of the construction puzzle construction management software can help manage. It can also help project managers with:

  • managing and tracking all project documents

  • managing and submitting bids

  • scheduling resources and workers

  • job and time estimates

  • job-site logs

  • project collaboration.

If you are still resisting using new tools of the trade to manage construction projects, talk to the experts Raptor Project Management. They can help transform the way you manage construction projects.


Construction Task and Project Tracking

Source: Construction Task and Project Tracking

RaptorPM understands that today’s construction environment means tighter budgets and regulations can result in big demands on construction companies, project managers and workers. Using a project management tracking and delivery software solution will help complete any size construction project.

Construction project management is very focused, results oriented discipline which focuses on areas such as a projects time, risk factors, scope and budget constraints. With tighter margins and even penalty clauses it has become even more important to get all tasks done correctly the first time. This demands that the construction project manager has a 24/7 overview of all the key data, deadlines and milestones while the project is in progress. But there are even more demands, as a carefully constructed project analysis and detailed planning activity is vital in ensuring delivery within the project definition.

Stay On Schedule

Cloud based centralised tools enable you to keep every project on track – whether you’re on-site or in the office

Shared Access
 Cloud based centralised tools enable you to keep every project on track – whether you’re on-site or in the office

Manage Multiple Projects

Track and monitor multiple project KPIs and update project progress all in one platform

Planning and Tracking with construction project management software
Every construction project starts with a detailed project plan. At the core of every commercial construction and engineering management projects is project time frames and associated levels of dependencies. The role of any project manager is to maintain an overview of all the different tasks, deadlines and resources as set out in the plan. This becomes critical when changes to any aspect of the construction project plan can affect many other aspects due to related/unrelated dependencies. Managing a multitude of tasks and tracking progress against milestones really does require working with a construction project tracking and management software. Features such as dynamic Gantt planning and charts that visualizes the construction project plan will ensure tasks, deadlines and resource capacities are managed.

As every project manager, will tell you, the holy grail of successful construction project management is anticipating potential problems before they occur. RaptorPM construction project management software will act as an early warning system, this empowers the construction project manager to flag any potential risks early on. A system that highlights issues and risks giving the project manager enough time to intervene before any serious overruns to the project is done. Now with a complete construction project plan visible online including document control, the construction project team can identify any high-risk project stages during the project planning phase. This gives the entire construction project team time to work out alternative solutions and plans of action which mitigates any project challenges.

Creating a Construction O and M Manual Template

Source: Creating a Construction O and M Manual Template

As part of the project management scope, when getting near to the end of a construction project you need to think about creating an Operation and Maintenance (O and M) manual for asset handover. Failing to deliver complete documentation can delay successful closure of a construction project. So, leaving compiling an O and M manual until the last minute can have major implications.

Collating information during the project makes the process easier for everyone. Plan ahead for a building handover so everything is well prepared for handover day. This makes it a smooth, easy process, and avoids disputes and damage to reputations.


What to put in an O and M manual?

Everything used and installed into a building project comes with manufacturer information. This will include specifications, warranties, and operation and maintenance information. It makes sense to give this to the new owner.

Here is a guide to the information required for each item in a good O and M manual:

  • manufacturer’s operation and maintenance information, product data sheets, specifications, safety data sheets and drawings

  • item description

  • installation details including location and any installation drawings

  • information from the testing and commissioning of each item

  • warranty information

  • manufacturer and supplier details

  • a maintenance matrix that sets out a maintenance schedule in a table for easy use.

Creating the O and M Manual Template

The sooner you begin creating an O and M manual the better. You can start building the foundations of the document right from the start.

Even contract out the production of the manual when the project first starts. Let the professionals take the whole process from your hands. They can put processes in place to collect the information as contractors install items into the building.

Leaving this process until a few weeks before hand over to the owners can cause no end of trouble. One of the biggest parts of the job is collecting the information. Trying to do this at the end of a project is almost possible. But, start too early and decisions are not locked in. You need to plan an O and M manual as a necessary part of a construction project.

Compilation process

It takes time to compile an O and M manual. It will go through four main phases:

  1. Information gathering. Gather information from the job specification as a guide for what information you need to gather. You also need to collect information from subcontractors and equipment installers. Create templates for subcontractors and installers to complete, and return with the relevant material.

  2. Information checking. Check all information for relevance, correctness, and for missing pieces of information. Subcontractors can forget about items or materials used, and test sheets may be unsigned. This is an important part of the process as it saves a lot of time, money and frustration later.

  3. Draft manual. Produce a draft manual for your client. Make note of what is missing at this stage so they understand you are still to collect this information. Leave enough time for the client to receive comments from all interested parties and return it for updating.

  4. Final version. Update the O and M manual taking all feedback into account. Chase up and finalise any missing information to complete a final version. Complete a final edit and the final version should be ready to deliver. This depends on the delivery method. Printed versions will go for printing at this stage and the electronic version uploaded.

Keeping it simple

These days creating an O and M manual template is as simple as you make it. You can compile the information and produce the document yourself. Use a word processing tool like Word or, a digital process to produce compliant, professional digital or cloud-based O and M manuals. You can always hire someone to do it for you.

In today’s world, paper-based documents are fast becoming redundant. Apart from the waste and cost of paper documents, digital technology has come a long way. Using a digital process makes compiling a manual super quick. With a few clicks on your PC, you have a complete manual ready for your client.

Whatever you do, the most important thing is to give your client everything they need to maintain the building.